Updating renditions

Renditions are typically updated automatically when the source document is updated in a workflow. However, there may be circumstances in which you want to update renditions without initiating a workflow or editing the source documents, such as:

• You have replaced the content of the source document with a file from an outside organization
• You receive updated renditions from an outside organization and will not receive an updated source document until later
• Your organization does not use workflow definitions for the source document workflows; automatic updating is not supported by the Quick Change or document type workflows.
• You synchronize Meridian properties to a drawing title block and need to update the rendition to reflect the new values.

In these and similar circumstances, you can update renditions manually.

To update a rendition manually:

1. Select the document for which you want to update its rendition.
2. On the Document menu, select Update Rendition. The document is added to the BlueCielo Publisher queue for rendering.

Note    The document will be locked by the user Rendition Server until the rendition has completed.

How the rendition will be created depends on the configuration of the publishing job that is assigned to the vault by a system administrator and on the properties on the Rendition tab of the document. When the update will occur depends on the configuration of the publishing job. When rendering has completed, the new rendition will appear in the viewer. For information about setting the rendition properties and monitoring the BlueCielo Publisher queue, see the BlueCielo Publisher User’s Guide.

Note    The resulting rendition may contain additional information such as an electronic signature page or a watermark, depending on your system’s configuration.